The chart shown here summarises the procedures when identifying absence due
to sickness.
Below the chart is an explanation of the various elements.
 Click the info icon to see more
detailed information.
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Employee absent frequently or for
exceptionally long time |
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Manager monitors situation |
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Decision to refer to Occupational
Health |
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Long-term absence
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Short-term absence
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| Identifying
the problem |
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An employee who is frequently absent from
the work place or who is absent for an exceptionally
long time is identified by their line manager.
If the reason for absence is a long protracted
problem which is a health issue, the management has to
consider the future of the employee when he/she is able
to return to work.
If the problem is one of short episodes of sickness
absence, it will be necessary to look for underlying
causes which may not be medical in nature.
In either case, the manager monitors the situation
and decides when to refer the employee to Occupational
Health. |
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| Occupational
Health referral |
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| A
referral to Occupational Health is made in
writing with the employee's knowledge. |
| The
information contained in the referral must
always include: |
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details
of sickness absence |
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job
description of the employee so that the nature
of the tasks the employee is required to do can
be taken into account |
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signed
consent of the employee, confirming that he/she
agrees to be seen and understands the purpose of
the referral |
In cases of long term absence, it is also necessary
to include the employee's consent to contact their GP. |
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On receipt by POMS all questionnaires are
date stamped. The Occupational Health adviser will then
assess the information within 24 hours of receipt.
Incomplete questionnaires are returned to the candidate
for completion. |
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